Excel 2010 and 2007 for Windows have the option to import data from the web. Excel for Mac users don’t.
An integral part of working with Excel is using keyboard shortcuts. They make your life so much easier (in the Windows versions at least, in the Mac version I think they tend to shorten your life span).
Excel web query is an excellent way to automate the routine task of accessing a web page and copying the data on an Excel sheet. If you use web query, you can instruct Excel where to look (web page) and what to copy (tables of data). What this will accomplish is that Excel will automatically import the data onto a worksheet for you. Sep 14, 2006 An Excel Web query allows you to bring data from a Web site into an Excel worksheet. It will find any tables on the Web page and let you select the ones containing data you want to put into your. 2 Tell Excel that you want to run a web query by choosing the Data tab’s Get External Data from web command. Excel displays the New Web Query dialog box. 3 Open the web page containing the table that you want to extract data from by entering its URL into the Address field. Microsoft 365 includes premium Word, Excel, and PowerPoint apps, 1 TB cloud storage in OneDrive, advanced security, and more, all in one convenient subscription. With Microsoft 365, you get features as soon as they are released ensuring you’re always working with the latest. Create, view, edit, and share your spreadsheets using Excel for Mac.
In my last post I dealt with getting a Help Topic URL, here I’m going to use the web page Keyboard shortcuts in Excel 2010 and import to a spreadsheet.
Get a Help Topic Web Page Address
Running Queries Excel
As you will see, it helps to have the web address or URL on the clipboard before importing data from the web. In this example I’ll use the following steps to get the URL for Keyboard Shortcuts for Excel 2010:
- Press the F1 key
- Type Excel keyboard shortcuts in the search box
- Click the link for Keyboard Shortcuts for Excel 2010
- Right click on the topic heading then select Properties
- Triple click the Address (URL) link then copy (Ctrl+C) to the clipboard
- Click Cancel and close the Help window
Now we have the URL on the clipboard.
Get Data From a Web Page
Choose Data > Get External Data > From Web to bring up the New Web Query dialog box. This dialog box functions as a Web browser and can be re-sized. Clear the Address bar and paste the URL from the clipboard, then press Enter or click Go.
The web page above will appear in the New Web Query window. Scroll down and you’ll see a right-arrow in a yellow box at the top of each table. Click an arrow to queue any table for import into Excel.
We want the entire page so I’ll click the right-arrow in a yellow box at the top-left corner of the web page. This will give us the entire page. Once you click the right arrow it turns to a green check in a box.
Now click the Options… button then select Full HTML formatting.
Since we’re importing the entire page this option will give the best formatting. Now click the Import button and Excel will ask where you want to put the data. I’m leaving the default location cell A1. Click OK.
The data on the web page is imported into the worksheet. This is now an active external query.
To Edit the Query choose Data > Get External Data > Refresh All > Connection Properties then select the Definition tab and click Edit Query. You’re now back to the Edit Web Query dialog box where you can make modifications.
To modify the data range properties, right-click any cell in the imported data range and select Data Range Properties from the pop-up box.
The great thing about a web query is that if the web page data is updated all you have to do is Refresh the query to update the worksheet.
Web Queries With Excel For Mac Shortcut
Related posts: